Operations Manager | Family Office

Operations Manager

Overview

Our client, a dynamic international entrepreneur, is seeking an Operations Manager for their newly relocated family office in the beautiful, enchanting setting of Palma de Mallorca.

As the Operations Manager, you will be the cornerstone of the family office operations, managing a diverse array of responsibilities, from financial oversight to estate management, ensuring every aspect of the office runs with precision and finesse.

This position offers a unique opportunity for an inspiring individual to work with a creative team on a variety of exciting projects, all set against the stunning backdrop of this Mediterranean island. Please note, applicants must already be based in Mallorca.

Job duties:
Responsibilities of the Operations Manager in Palma de Mallorca include:

Lead the family office with meticulous attention to detail, ensuring top-tier hospitality experiences and seamless operations across all functions
Oversee financial, legal, and administrative tasks, including HR, legal matters, finances, insurance, yacht – and property management
Manage several estates including the household and office staff
Handle staffing, recruitment, and disciplinary matters, focusing on selecting top talent
Implement streamlined processes to enhance efficiency
Manage contracts and archive important documents with precision
Liaise with legal advisors to ensure compliance with regulations
Oversee office IT and property assets to maintain high standards
Ensure compliance with relevant regulations to protect privacy
Prepare financial reports, manage budgets, and oversee payments accurately
Oversee bank accounts, and insurance policies
Serve as a gatekeeper for important relationships and maintain the family’s reputation

Candidates must be/have:

Experienced in property or estate management, and family office
A Bachelor’s degree
Exceptional leadership abilities and strong decision-making skills
Meticulous attention to detail and dedication to ongoing professional development
Strategic vision for long-term preservation and growth
Flexible working hours to accommodate the dynamic needs of the family office
Proficient in Microsoft Office Suite, including Word, PowerPoint and Excel
Fluency in English and Spanish; additional proficiency in German preferred

Accommodation
Not provided.

Hours
Monday – Friday.

Location
Palma de Mallorca, Spain.

Applicants must already be based in Palma de Mallorca.

Salary
Up to €100,000, depending on experience.

Job ref
CP701: Operations Manager in Palma de Mallorca.